This statement sets out our policy regarding the collection and use of personally identifiable information, such as name, email address, postal address, and other personal details via our website.
At Living Memories C.I.C. , we are committed to protecting and respecting your privacy. This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure. We may change this Policy from time to time so please check this page occasionally to ensure that you are happy with any changes. By using our website, you are agreeing to be bound by this Policy. Any questions regarding this Policy and our privacy practices should be sent by email to: firstname.lastname@example.org or write to the Digital Marketing Team, Living Memories, Gilpins, The Butts, Colyton, Devon, EX24 6NU.
Who We Are
Living Memories C.I.C. is a not-for-profit social enterprise
The registered address is Gilpins, The Butts, Colyton, Devon. EX24 6 NU
What type of information is collected from you?
The personal information we collect might include your name, address, email address, IP address, and information regarding what pages are accessed and when. When you subscribe to one of our services online your card information is not held by us, it is collected by our third party payment processors, who specialise in the secure online capture and processing of credit/debit card transactions. Information such as your name, email and/or postal address is only collected when you contact us using any of the email links provided on the site, or the information request form.
How is your information used?
We require this information to understand your needs and provide you with a better service and, in particular, for the following reasons:
Internal record keeping.
Processing an enquiry that you have made.
Seeking your views or comments on the services we provide.
Notifying you of changes to our services.
To improve our products and services.
Helping us understand how our site is being used
Helping to reach our target audience.
Providing inform for our market research, such as checking the effectiveness of our communications.
We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.
We review our retention periods for personal information on a regular basis. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.
Who has access to your information?
We will not sell or rent your information to third parties and we will not share your information with third parties for marketing purposes.
Third Party Service Providers working on our behalf.
We may pass your information to our third-party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to send you mailings). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and only we have a contract in place with such third parties that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
Third Party Product Providers with whom we work in association.
When you are using our secure online subscription and donation links, your payment or donation is processed directly by a third-party payment processor, who specialises in the secure online capture and processing of credit/debit card transactions. If you have any questions regarding secure transactions, please contact us.
You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about the vital work we do for older people and our various products and services, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.
We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email:
How you can access and update your information.
The accuracy of your information is important to us. We are working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email email@example.com or write to the Data Control Team, Living Memories, Gilpins, The Butts, Colyton, Devon, EX24 6NU.
In addition to exercising your access right, the GDPR also grants you the right to:
Request correction or erasure of your personal data.
Restrict or object to certain types of data processing.
Make a complaint with the local data protection authority.
For further information email firstname.lastname@example.org or write to the Data Control Team, Living Memories, Gilpins, The Butts, Colyton, Devon, EX24 6NU.
We expect to respond to your request within one month of receipt of an email and may ask for proof of identity.
Security precautions in place to protect the loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it is treated securely.
Our website is protected by SSL (secure sockets layer) which creates a secure connection between a user’s web browser and our server. This means Information such as names, phone numbers, addresses and any payment details stays private and secure.
Any sensitive information (such as credit or debit card details) is encrypted and protected with the following software 128 Bit encryption on SSL. When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer.
Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.
Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively. We may also use your personal information to detect and reduce fraud and credit risk.
Use of 'cookies.'
Different types of cookies.
Functional cookies These are cookies that are required for the operation of our website. For example, these cookies are set when you submit a form, login or interact with the site by doing something that goes beyond clicking on simple links.
Session cookies We use these to keep track of your movement from page to page, so you don’t get asked for the same information that you have already given to our site and are automatically deleted from your computer when you leave our website or shortly afterwards.
Analytical/performance cookies allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily. These cookies do not personally identify any individual user. These are usually third-party cookies, which we use to deliver a better user experience.
Do I have to consent to cookies?
For information on how to do this, and about cookies in general, visit www.allaboutcookies.org.
Links to other websites.
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
Living Memories is also using Google Advertising Features to collect anonymous visitor demographic and interest data.
To opt out of Google Analytics Advertising Features, including through Ads Settings, Ad Settings for mobile apps, or any other available means please see:
Ad Settings http://www.google.com/ads/preferences/
Ad Settings for mobile Apps http://www.google.com/ads/preferences/html/mobile-about.html
Network Advertising Initiative Opt-Out http://www.networkadvertising.org/choices/
For further information about Google Analytics see www.google.com/analytics/learn/privacy.html
To opt out of being tracked by Google Analytics visit tools.google.com/dlpage/gaoptout
Disclosure of information to third parties
As previously mentioned Living Memories C.I.C. does not sell, trade or rent your information and will never disclose information about you to third parties, except to fulfil your specific requirements a service or request for information if third parties deliver the relevant service.
Other circumstances where we are operationally or contractually obliged to pass on your information may be where third parties administer part or all of the service and to maintain management information for business analysis.
We may, of course, be obliged by law to pass on your information to the Police or any other statutory authority.
Are you 16 or Under?
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian's permission beforehand whenever you provide us with personal information.
Transferring your information outside of Europe
As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you are agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.
Review of this Policy
We keep this Policy under regular review. This Policy was last updated in September 2020.